RECORD OF PROCEEDINGS
MEETING OF COUNCIL
July 9, 2007
Mayor Beyer called the City of Union council meeting to order on Monday, July 9, 2007, at 7:30 p.m.
Attendance was taken and the following council members were present: Mr. Bruns, Mrs. Terry, Mayor Beyer, Mrs. Goudy, and Mrs. Perkins.
Other city staff members present were John P. Applegate, City Manager, Denise Winemiller, Clerk of Council, and Joe Moore, Law Director.
Mayor Beyer asked for a moment of silence.
Mayor Beyer said Mr. O’Callaghan was absent because he was assisting his son who has moved to another state. Mayor Beyer said that Mrs. Kyle was out of town.
Mayor Beyer moved to excuse Mr. O’Callaghan from attending the meeting. Mr. Bruns seconded the motion. All concurred and his absence was excused.
Mayor Beyer then moved to excuse Mrs. Kyle from attending the meeting. Mrs. Goudy seconded the motion. All concurred and Mrs. Kyle’s absence was excused.
1. Mayor Beyer asked if there were any corrections from the minutes of the June 25, 2007 council meeting.
Mrs. Terry questioned her unexcused absence from the last two meetings. Mayor Beyer said she was excused from the meeting of June 11 after they found out that she had lost a family member. Mr. Bruns showed Mrs. Terry where the motion was made in the minutes of the June 25, 2007 council meeting to excuse her absence from the June 11, 2007 council meeting.
Mr. Bruns moved that the council minutes be approved. Mrs. Goudy seconded the motion. All concurred and the motion was passed.
2. Mayor Beyer said there was one person who had indicated that they wished to address the council. He recognized Judy Collins.
Mrs. Collins, in recognition of the Fourth of July, gave a speech called, “What is Good about America”.
3. ONE READING – ORDINANCE 1429 – AN ORDINANCE AUTHORIZING AND APPROVING THE LIST OF LIGHT ASSESSMENTS. (waive three readings)
Mr. Applegate said this is an annual housekeeping ordinance that deals with street lighting and the walkway lighting in the Concord Farm areas. The street lighting assessment is the same as it has been for the last few years. Some of the subdivisions like Stoney Crest, Irongate, Lindeman Commons, Union Ridge, Union Springs, and Concord Meadows show a slight increase due to additional lots and the number of street lights that go in. Mr. Applegate said this ordinance would need to be passed so that it can be submitted to the county so the city can collect the money to pay the light bill.
Mayor Beyer moved to suspend the charter requirement of three separate readings on three separate days in regard to Ordinance 1429. Mr. Bruns seconded the motion. All concurred and the motion was passed.
Mayor Beyer then moved to have the one and only reading and adopt Ordinance 1429. Mr. Bruns seconded the motion. All concurred and Ordinance 1429 was adopted.
4. ONE READING – ORDINANCE 1430 – AN ORDINANCE AUTHORIZING THE CITY MANAGER OF THE CITY OF UNION TO ENTER INTO A CONTRACT FOR THE PURCHASE OF A ONE OF A KIND USED/DEMO 2007 TRACKLESS MT5 DIESEL OFF-ROAD VEHICLE WITH ATTACHMENTS FROM BEST EQUIPMENT CO. INC. WITHOUT BIDDING AND ADVERTISING AND DECLARING AN EMERGENCY.
Mr. Applegate said that the city had been looking at purchasing an off-road MT5 diesel vehicle. Mr. Applegate showed some photographs of the equipment. He had seen a demonstration of the vehicle. The two pieces of leaf collection equipment the city has now are not being made any more and certain parts are becoming difficult to obtain. The city is spending three to five thousand dollars each year on each piece of equipment just to maintain them.
The MT5 diesel vehicle has multiple attachments available. The first two attachments that the city is considering purchasing is a leaf blower that mulches. Instead of taking four men to operate the leaf pick up program, with the new equipment it would only take three men. Currently, the city has a leaf blower attached to truck. Once the truck is filled with leaves, the crews are stopped while the truck is disconnected and emptied. Mr. Applegate said without doing all that, he thinks they can cut their time down by one third. This vehicle is also able to pick up wet and frozen leaves and can pick up small branches, etc. It also shreds and mulches the leaves.
Mr. Applegate said buying a new leaf pick up vehicle was already in the budget. If the city buys now, they can get it at a reduced rate since this is a demo. The price is going up next year.
Mayor Beyer asked what the second item was and Mr. Applegate said the vehicle could be used as a snow blower. They will be able to use the vehicle to clean the cul-de-sacs. The MT5 diesel is a very multi-purpose piece of equipment. Another attachment is a fifteen-foot wing mower, which Mr. Applegate said the city already used to cut two acres in the city as part of another demonstration.
Mr. Applegate commented that it was a nice piece of equipment and they are always looking to “work smarter” since they do not have a lot of manpower.
Mr. Applegate said Union is the only community that cleans every street every week. Most cities do not do that. For example, Clayton’s leaves sit against the curb for weeks. He added that with the equipment, they could keep up, even in bad weather. The MT5 diesel has a closed cab so now the employees do not have to sit outside. Mr. Applegate said he believed that it will be one third to one half quicker and it will save the city money because they will have one less employee operating the equipment.
Mr. Bruns asked about the invoice and the savings. It will be an additional seven and one half percent higher after August, which is why they would like to purchase it now with one reading.
Mayor Beyer moved that Ordinance 1430 be declared an emergency for the reasons set forth in the ordinance. Mr. Bruns second the motion. All concurred and the motion was passed.
Mayor Beyer then moved to have the one and only reading and adopt emergency Ordinance 1430. Mr. Bruns seconded the motion. All concurred and emergency Ordinance was 1430 adopted.
5. ADOPTION OF FY 2008 ASKING BUDGET.
Mr. Applegate said this is the city’s annual procedure for the next year’s appropriations. This is a balanced budget. It is over a six million dollar budget. He invited any comments from the budget committee.
Mr. Bruns said the budget committee did review the budget. A public hearing was held and no residents attended. He said he would recommend the passage of this budget.
Mayor Beyer moved to adopt the FY 2008 asking budget. Mr. Bruns seconded the motion. All concurred and the FY 2008 asking budget was adopted.
6. Open Agenda
Mayor Beyer said they had received a nice thank you card addressed to the Union EMS rescue. He asked that Mr. Bruns read the card into the record.
Mr. Bruns read:
To the Union Rescue Squad – We would like to send our sincere thanks to the team that rescued our son, Matt, on the night of June 24. We’ve been in that situation many times with him – and we feel so blessed to know that there are men and women that work so hard to keep him alive.
We will always be grateful!
Mr. Bruns omitted reading their name to maintain their privacy.
Mayor Beyer reminded everyone that they would not have a second meeting in July so the next council meeting will be in August.
Mrs. Terry said she was thrilled about the purchase of the leaf pick up machine. She also commented that it was a good price.
Mayor Beyer asked if Mr. Applegate would tell the price of the vehicle since they did not discuss that. Mr. Applegate said the cost of the equipment was $127,661.00.
Mr. Applegate commented on some articles that were in the council packets. One article dealt with the one percent income tax. The other article that Mr. Applegate said he thought was very interesting dealt with the Dayton suburbs and population. In reading the article, Union was number 8 and the only community with a double-digit increase in population in Montgomery County, at 10.1 percent. Mr. Applegate stated that said a lot about what the city has done in the last ten to
fifteen years and the housing stock, and new development. Mr. Applegate said he just wanted to point that out. He had attended a Mayor’s and Manager’s meeting that morning and they had asked him how the city had accomplished that. That information was a compliment to the city.
Mr. Applegate said there was a letter in the council packets from the Ohio E.P.A. He said the E.P.A. had inspected the city water system and basically, everything is fine. The city is working on several mandates; that the tower needs to be painted depending on its condition and cost and if that tower should come down and a new tower go up. They are currently considering some land provided by Ron Jackson but that will be determined later. The city is also looking at a booster station by the school that is in stand by mode. The city has an electrical operation valve that they actually operate every month. They will now be turning it on every day so they will be considered one system instead of two systems so they will not have to obtain a separate permit. Mr. Applegate said the E.P.A. was very pleased.
The work on the firehouse is still going on. The curbs have been installed. The last four catch basins are being installed and they will be working on getting the area graded and paved. They will be looking at the first or second week of August in having it finished.
Mrs. Winemiller reminded everyone that on the next night, Tuesday, July 10, a representative from the Vandalia tax office would be present if anyone had any questions. Mr. Applegate said some members of staff would be present for the two hours to listen to any questions.
Mayor Beyer asked if the meeting was advertised and Mrs. Winemiller said it was a specific mailing sent to all the residents.
7. Mayor Beyer moved that the council meeting be adjourned. Mrs. Goudy seconded the motion. All concurred and the meeting was adjourned.
Denise A. Winemiller, Clerk of Council
Michael O’Callaghan, Vice Mayor