Union City Planning Commission and Board of Zoning Appeals Meeting Minutes   Third Quarter 1999   July 13, 1999, Meeting Minutes Aug. 10, 1999, Meeting Minutes July 13, 1999 PLANNING COMMISSION MINUTES Members Present: Dale Shields Mayor Packard Larry Beyer Glynn Marsh City Staff Members Present: John Applegate Janet Hamilton Mr. Shields called the planning commission meeting to order and attendance was taken. 1. Mr. Shields asked if there were any additions or corrections to the minutes from the last meeting held on May 11, 1999. There were none so Mr. Marsh moved that the minutes be approved. Mr. Shields seconded the motion. All concurred and the minutes were accepted as prepared. 2. 99-11 Application for final plat approval for Irongate Estates, Section IV. Mr. Applegate said they were still missing some details, items 1 through 6, from Thomas Winemiller and Associates that had been requested by Woolpert Consultants. Items 7 and 8 have been taken care of. Mr. Applegate said he wanted to address a letter from Mr. Winemiller about the way the city was doing things. Mr. Applegate relayed some Union history concerning storm water concerns with Concord Farms West, Section III and that the bridge was washed out at State Route 48. To correct the problem, in response to a property owners concerns, Mr. Applegate said that he and Doug Balsbaugh of Balsbaugh Excavating had put a ditch through the area, connecting the two points and the system had worked well for many years. The city did not have an easement and it was done with a handshake agreement and satisfied the property owner. Since Irongate Estates has now been created, there has been as easement created. Mr. Applegate said the current ditch had nothing to do with Woolpert Engineering, Ryan Homes, or Mark Brumbaugh, the previous owner. Now the easement will be deeded to the city. Mr. Applegate relayed a few more comments from the letter from Mr. Winemiller. One of the comments referred to problems with Lindeman Commons. Mr. Applegate said there had been a difference of an agreement on storm water flow between Mr. Winemiller, the engineer for Lindeman Commons, and Bill Landis, the engineer for Mill Ridge Village. Mr. Applegate informed the commission how a few drainage problems had been corrected along with several other difficulties. Mr. Applegate said there had been several disagreements between two engineers. Mr. Applegate said he was not sure why they were having a problem. Mr. Applegate added that the City of Union engineers were being criticized and Mr. Applegate was trying to remain neutral. He said that the city was the one that needed to be satisfied. Mr. Beyer said if Irongate Estates did not satisfy the requirements of the city, their final plan would not be approved. Mr. Beyer suggested William Dries, who was present at the meeting, should have his engineer sit down with the city's engineer. If they could not work things out, then the planning commission could go home. Mr. Beyer said he did not want Irongate Estates to not be completed. He felt that they should be able to work out the problems. Mr. Applegate said that he knew that Mr. Dries wanted to move forward and that he recommended approval of the final plan, contingent upon the six items listed from Woolperts being completed by Thomas Winemiller and Associates. In response to a question from Mr. Marsh, Mr. Applegate said the items were not major concerns - they were simple things but still needed to be addressed. Mr. Beyer asked if a date for time of completion should be set. Mr. Applegate said that is why he contacted Mr. Dries. Mr. Applegate gave some examples of the items that need to be answered, like having a rail along a drainage ditch. Mr. Dries said he would like to take a look at the items. He said some may require some thought, like for example, instead of a rail and maybe he would want to install a decorative wall on either side. Mr. Applegate said it was a safety concern and those details needed to be indicated on the drawings. Mr. Applegate said whether the engineer for Irongate disliked or disagreed with the city's engineer's comments, they still needed the items answered. Mr. Dries said he had talked to Mr. Applegate on Friday and that he knew there were a number of insignificant items that needed to be addressed. Mayor Packard asked Mr. Winemiller if there was a problem in working these problems out. Mr. Winemiller said he didn't know what they were yet. Mayor Packard said Irongate Estates was a nice looking development. Mr. Marsh asked if Mr. Winemiller had a problem with two weeks to respond to Woolpert's comments. Mr. Winemiller said there was a request for a change of pipe and the addition of a box culvert. Mr. Applegate said in a severe rain, the ditch does fill up and they have had problems with water on Barnside. When issuing permits for Irongate, Mr. Applegate said they made sure the pad elevations were above the grade so the houses would not be flooded. Mr. Packard moved that the final plan for Irongate Estates, Section IV, be approved contingent upon the completion or response to the six items mentioned in the letter from Woolperts dated July 13, the answers to be completed in thirty days. Mr. Beyer seconded the motion. All concurred and 99-11 was approved. 3. Mr. Shields moved that the planning commission meeting be adjourned. Mr. Beyer seconded the motion. All concurred and the planning commission meeting was adjourned.   Back to top of page.      Aug. 10, 1999   BOARD OF ZONING APPEALS MINUTES Members Present: Dale Shields Mayor Packard Lynn Thomas-Roth Glynn Marsh City Staff Members Present: John Applegate Denise Winemiller   Mr. Shields called the Board of Zoning Appeals meeting to order and attendance was taken. 1. Mr. Shields asked if anyone had any corrections or additions to the minutes from the April 13, 1999 meeting. There were none so Mr. Marsh moved that the minutes be approved as prepared. Mrs. Thomas-Roth seconded the motion. All the members concurred and the minutes were accepted as prepared. 2. 99-12 - Variance request from Jeff Samuelson of the JZ Companies, for Lot 260/261, 143/145 Warner Drive, for Union Ridge Development, for a one foot side yard variance and a three foot rear yard variance. Mr. Applegate introduced Hiram Gutterman representing JZ Homes. Mr. Applegate said this would be the only lot that JZ Homes owns that needs a variance. The other lots are a regular shape and have room for the doubles to fit on the lots. This lot is located on a curb and the customer wanted the four foot expanded version of the double offered by JZ Homes. Mr. Marsh asked if they had started on the building. Mr. Gutterman said he thought they were working on the footer. Mr. Marsh said he had taken a trip out to the site and the footer was in. Mr. Marsh said he wished that JZ Homes had approached the Board of Zoning Appeals first before going ahead with the construction. Mr. Packard also commented that he would have liked to have been notified before the construction was started. Mr. Gutterman offered to pass their comments along to Mr. Samuelson. Mr. Marsh moved to grant the variance request. Mr. Shields seconded the motion. All concurred and the variance was granted. 3. 99-13 - Variance request from Mike Temple and Rodney Malott for Lot 3, 105/107 Ridgeview Court for Ridgeview Woods, for a five foot variance for the west side of the property. Mr. Applegate introduced the owner and builder, Mike Temple. Mayor Packard asked Mr. Applegate to indicate the location of the lot and development on the map. Mr. Applegate said the building planned is a beautiful double and will be Mr. Temple's residence. The lot has a sanitary sewer easement which can not be built upon and the lot is very steep. Mr. Applegate said the staff did not have a problem with fitting the building on the lot. In response to a question from Mr. Shields, behind the lot is a flood plain district so no additional homes will be built behind the proposed double. Mr. Packard moved to grant the variance request for Ridgeview Woods. Mr. Marsh seconded the motion. All concurred and the variance was granted. 4. Mr. Shields moved that the meeting be adjourned. Mr. Packard seconded the motion. All concurred and the Board of Zoning Appeals meeting was adjourned.   Back to top of page.