Union City Planning Commission and Board of Zoning Appeals Meeting Minutes
 
Third Quarter 2003
 
July 8, 2003, Meeting Minutes
August 19, 2003, Meeting Minutes
September 9, 2003, Meeting Minutes
 

July 8, 2003

PLANNING COMMISSION MEETING MINUTES

Members Present:

Glynn Marsh

Mayor Packard

Lynne Thomas-Roth

City Staff Members Present:

John Applegate

Denise Winemiller

 

The Planning Commission meeting was called to order by Mrs. Thomas-Roth and attendance was taken. Mr. Beyer and Mr. Shields were absent from the meeting.

1. Mrs. Thomas-Roth asked if there were any additions or corrections to the minutes of April 8, 2003. There were none so Mayor Packard moved that the minutes be approved. Mr. Marsh seconded the motion. Mrs. Thomas-Roth abstained, the other planning commission members voted for the motion and the planning commission minutes were accepted as prepared.

2. 03-06 - Application for a final plat approval for Concord Meadows, Section V.

This section has sixteen lots for doubles. The mayor asked if there would be any storm drainage problems. John said that there would not be any drainage problems. He said that the city will be in court over a drainage easement this month.

The plans for Section V have been reviewed by the city's engineer and there are a few minor revisions required. Mr. Applegate said the city staff recommends the approval of Concord Meadows, Section V.
Mayor Packard moved that the application for the final plat approval for Concord Meadows Section V be approved. Mrs. Thomas-Roth seconded the motion. All concurred and the motion was passed.

3. 03-07 - Application for a revised, approved, preliminary plan for the entire project at Mill Ridge Village.

Mr. Applegate said this was a revision of the original preliminary plan with a new lay out and vacation of easement. This would set the new preliminary plan in motion so it can be filed at the county. The plan includes the new roadways and the new assisted living center. In response to Mayor Packard's question, the zoning would still need to be changed but the plan could be recorded.
Mr. Marsh said this plan was mostly roadways and utilities, and not concerned so much with the buildings. The shading on the maps indicates changes in easements - some are vacated and some have been re-dedicated.
Mr. Marsh asked if the exit on Old Mill Road is still indicated. Mr. Applegate said it is but the
easements on the drawings have been superimposed over the roadways.

Mr. Marsh moved that the application be approved. Mrs. Thomas-Roth seconded the motion. All concurred and the application was approved.

4. Open Agenda

There was nothing for the open agenda.

5. Mayor Packard moved that the planning commission meeting be adjourned. Mrs. Thomas-Roth seconded the motion. All concurred and the planning commission meeting was adjourned.

Back to top of page.

 

August 19, 2003

PLANNING COMMISSION MEETING MINUTES

Members Present:

Glynn Marsh

Mayor Packard

Lynne Thomas-Roth

Lawrence Beyer

Dale Shields

 

City Staff Members Present:

John Applegate

Denise Winemiller


Mr. Shields called the planning commission to order and attendance was taken. All planning commission members were present.

1. Mr. Shields asked if there were any additions or corrections for the minutes of the July 8, 2003 planning commission meeting. There were none so Mr. Marsh moved that the minutes be approved. Mayor Packard seconded the motion. Mr. Shields and Mr. Beyer abstained, the other commission members voted for the motion and the minutes were accepted as prepared.

2. 03-08 - Application for final plat approval for Irongate Estates, Section VI.

Mr. Applegate said this was the next section ready with the new developer. Most of the review had been completed and there were a few additional comments in the second review. Mr. Applegate said on the last page of the plans was a drawing that deals with an off site storm water system and that was still under review. The developers have come to an agreement where the proposed channel would be installed. The passage of this final plat application would be contingent upon the final review from Woolpert, the City Manager, and the completed final agreement was to be reviewed by the law director, concerning the easement provided to the city to handle the storm water and maintaining the channel. Mr. Applegate stated that there is a large amount of ground water in that area and this will alleviate some of those problems. The easement is actually outside of the city but will still be maintained by the city since it does carry storm water from the city. This would be on the north side of Phillipsburg-Union Road. Irongate Development will be picking up the cost of the installation.
The city will maintain it by keeping it mowed which will keep the channel from getting blocked with grass and weeds.
Mr. Applegate said the development has been going very well and there has been no calls from the property owners in the first sections who had been concerned about their property values. Mr. Applegate added that he thought it was going the opposite of what the residents feared with the houses having more square footage and they are being built with about one half brick. Mr. Applegate commented that they are nice looking homes.
Mayor Packard moved to approve the final plat application with the stipulations mentioned earlier for Irongate Estates, Section VI. Mr. Shields seconded the motion. All concurred and the motion was passed.


3. 03-09 - Application for final plat approval for Lindeman Commons, Section 5.

Mr. Applegate said the sanitary has been installed and the system and lots match the preliminary plan submitted. The review is almost completed and should be finished in the next few days. The approval of the plan should be contingent on the results of the review. Mr. Applegate said Artistic Homes is looking into buying some lots. This is the next to last section of the completed development which is a total of 66 lots.
There was a brief discussion about a cut into the road that was done by Dayton Power and Light which has not been repaired, despite many requests and complaints from the city. It is located on Magdelena.

Mr. Beyer moved to accept the application for final plat approval for Lindeman Commons, Section 5 contingent upon the review from Woolpert Engineering and Mr. Applegate's final review. Mr. Marsh seconded the motion. All concurred and the motion was passed.

4. Discussion of public hearing set by council on amendment to Chapter 1109, final plat procedures, adding regulations on an erosion and sediment control plan as required by the new NPDES Phase II storm water regulations.

Mr. Applegate said the subdivision regulations on final plat procedures need to be amended. A copy of the ordinance was provided to the planning commission members. There will be additional rules and regulations to be dealt with to comply with new state regulations.

Mr. Applegate said the public hearing date has already been set for September 22. This is a simple amendment to existing regulations but there will be more changes coming.

5. Open Agenda

Mr. Applegate said that they were working on Section III for Stoney Crest Farms, and another section of Concord Meadows. Mr. Applegate said the developments were going very well.

Mr. Marsh asked how many homes were being built this year and Mr. Applegate said they are at 48 units right now and thought they could make 65 units by the end of the year, which would be more than last year.

Mr. Applegate commented that Mill Ridge had wanted single car garages available to residents but so far, only two car garages have been requested and one three car garage.
Mr. Marsh said that the development seems to be moving right along. Mr. Applegate said in the future they will need to initiate a change of zoning for the assisted living area.

Mr. Shields said his end of Martindale looked very good and Mr. Applegate said the chip and seal treatment is very cost effective.

6. Mayor Packard moved that the meeting be adjourned. Mrs. Thomas-Roth seconded the motion. All concurred and the meeting was adjourned.


Back to top of page.

 

September 9, 2003

BOARD OF ZONING APPEALS MINUTES

Members Present:

Glynn Marsh

Mayor Packard

Lynne Thomas-Roth

 

City Staff Members Present:

John Applegate

 

The board of zoning appeals meeting was called to order. Attendance was taken and Mr. Shields was absent from the meeting.

1. Mrs. Thomas-Roth asked if there were any corrections or additions to the minutes of the January 14, 2003 meeting. There were none so Mayor Packard moved that the minutes be accepted as prepared. Mr. Marsh seconded the motion. All concurred and the minutes were accepted as prepared.

2. 03-10 - Variance request from Rodney Malott, Timber Creek Realty for reduction in front and rear yard setbacks for Lot 1, 100 and 102 Ridgeview Drive.


Mr. Applegate said Mr. Mallott was planning to attend the meeting but was not present. The board of zoning appeals decided to go forward with the variance request.

Mr. Applegate said that this would be the last double to be built in Ridgeview Woods. Some variances have been granted earlier in the development because of the size of the houses. This is located on a private street. The building/zoning inspector has also reviewed it and due to the larger size of the townhouse, the staff recommends granting the variance. Mayor Packard moved to grant the variance. Mr. Beyer seconded the motion. All concurred and the motion was passed.
Mr. Marsh said he did not want set a precedent of having people not attend the meeting when they were requesting action from the board of zoning appeals. Mr. Applegate said that Mr. Mallott had attended all of the earlier meetings when he requested a variance.

3. Open Agenda

There was nothing for the open agenda.

4. Mr. Beyer moved that the board of zoning appeals meeting be adjourned. Mayor Packard seconded the motion. All concurred and the board of zoning appeals meeting was adjourned.

Back to top of page.