Union City Planning Commission and Board of Zoning Appeals Meeting Minutes   Second Quarter 1999   April 13, 1999, Meeting Minutes May 11, 1999, Meeting Minutes April 13, 1999 PLANNING COMMISSION MINUTES Members Present: Lawrence Beyer Mayor Packard Lynn Thomas Roth Glynn Marsh Dale Shields   City Staff Members Present: John Applegate Denise Winemiller Mr. Shields called the planning commission meeting to order and attendance was taken. 1. Mr. Shields asked if there were any additions or corrections on the minutes from the February 9, 1999 meeting. There were none so Mr. Marsh moved that the minutes be accepted. Mr. Beyer seconded the motion. Mrs. Thomas-Roth abstained, the other commission members voted for the motion and the minutes were accepted as prepared. 2. Review and discussion on a conceptual plan for property located on the north-east corner of Phillipsburg-Union and Old Mill roads, to be know as Brandywine Place. (This is not a preliminary plat application) Mr. Applegate introduced Hal Weishaar from Brookwood Realty representing the buyer. Mr. Applegate showed the location of the property on the map. The developer will have to submit for rezoning of the property from A-R to R-PUD-1. Mr. Weishaar said that this was a development with a club house, and 83 cluster homes, with two to three units per cluster. The density is 4.74 per acre. Size would be from 1,100 square feet to 1,600 square feet. The concept would be for first time home buyers and empty nesters. It is a condominium type approach with all grounds being maintained, private streets with curbs, 26 feet wide, with a sidewalk running down one side of the street and a walking trail through the center. The price range would be between 110,000 to 150,000 dollars per individual unit and the properties would be individually owned. Mr. Applegate said they required sidewalks on both sides for Union Springs. He also mentioned that curb and sidewalks would be required on the Phillipsburg-Union and Old Mill Road sides of the streets. This will be a gated community. Mr. Applegate said even though it is a county road, the City of Union has control of the right-of-way up to Haber Road on Phillipsburg-Union Road. On Old Mill Road, Union does not own the right-of-way. Utilities, water and sewer, gas, etc. are already in place. Mr. Applegate said that if the planning commission likes the concept of the development, they would like to submit rezoning applications and go forward to the council to set a public hearing. Mayor Packard moved that they approve the conceptual plan and will forward it on to the council for a public hearing for a change of zoning from A-R to R-PUD-1. Mr. Beyer seconded the motion. All concurred and the motion was passed. 3. 99-09 Preliminary Plan application requested by Sam Knobler for Concord Meadows, (formerly referred to as Stillwater Meadows) 69 acres at Concord and Marrett Farm Roads. Mr. Applegate said they were asking for preliminary plan approval. The conceptual plan was discussed at an earlier meeting. The name has been changed because there was another development with similar name. Doubles are shown at north end of the project, but that is now single family homes. The lots by the woods have been widened to 75 feet, and the doubles have been moved to the south end. Mr. Knobler said the plan was close to the one presented the first time. They did try to bring in some additional single family lots. The homes will be partially bricked and landscaped. Mr. Knobler mentioned that he would like to work out something where they could have some signs up on State Route 48 since the development sits back from the street. They will have to try to obtain permission to put the entrance signs on private property. Mr. Marsh asked if the entrance way was on private property, who would be responsible for maintenance. Mr. Knobler said as developers, they would maintain it for the first five years. There could be other options, like having the condo association to maintain it. Mr. Applegate said one of the things that they would do is have Union's traffic engineer, Richard Oaks, to look over the development and check it out. Mr. O'Callaghan, in the audience and serving on the City of Union council, said that he thought that State Route 48 needed a passing lane in that area. Mr. Beyer asked if the city was going to do something on State Route 48 to address the intersection at Concord Farm North and State Route 48. Mr. Applegate said they have looked at it before and they would need a left turn lane. The slope of the road is high on the east side. He said they would take a look at that with the landscaping plan. Tim Schram from HLS Engineering in Brookville said they had reduced the density from 3.8 to 3.5 units per acre, due to having larger lots. They have divided the project into a five or six year development phases. They will use the sanitary sewer service from the end of Concord Farm and Hill Circle. The storm drainage would be handled primarily by an existing ditch. The development contains 244 units but only 197 plots. The homes will intrude into an existing wooded area only slightly. Mayor Packard cautioned them on laying out the homes correctly on the curved areas to avoid problems that occurred in Union Ridge. Sidewalks will be on both sides of the street and will be connected to the other sidewalks. The sidewalks will be concrete, not black top. Proposed street lights will be upscale. Mr. Knobler said he had not received any complaints on the additional cost of the street lights. Mayor Packard moved to approve the preliminary plan for Concord Meadows contingent upon review and approval from Woolpert Engineering. Mr. Beyer seconded the motion. All concurred and the motion was passed. 4. Mayor Packard moved that the meeting be adjourned. Mr. Shields seconded the motion. All concurred and the meeting was adjourned.   BOARD OF ZONING APPEALS MINUTES Members Present: Dale Shields Mayor Packard Lynn Thomas-Roth Glynn Marsh Larry Beyer   City Staff Members Present: John Applegate Denise Winemiller   Mr. Shields called the Board of Zoning Appeals meeting to order and attendance was taken. 1. Mr. Shields asked if there were any additions or corrections to the minutes from the March 9, 1999 meeting. There were none so Mayor Packard moved that the minutes be accepted as prepared. Mr. Marsh seconded the motion. Mr. Beyer abstained, the other board members voted for the motion and the minutes were accepted. 2. 99-07 - Variance request from Keith Wenger of Wenger Custom Homes for 136 Irongate Drive, Lot 36, corner lot, for a four foot variance in the side yard requirement. Mr. Applegate introduced Mr. Wenger, the builder of the proposed house. He said it was a corner lot and the house planned is fairly large. To make the house work on the lot, they do need a four foot setback. A corner lot has two front yards. Mr. Applegate said they wanted to move it four feet into the front yard setback but for a new plat, Mr. Applegate felt that was too far. Mr. Applegate said if there was a variance, it would need to be in the side yard. Mr. Applegate said staff had no problem with the four foot variance in the side yard and would recommend that the variance be granted. It would be the last lot on a dead end at Irongate Estates. Mr. Wenger said someone had purchased the lot and decided not to build. The lot was then sold to another person. When the plot plan was designed, he realized there was not enough room. To fit on the lot, the house could only be sixty feet wide and the house the buyers had chosen was sixty-four feet wide. Mr. Wenger said he was engaged to build the house after the lot had been purchased. Mr. Applegate said he had no problem with it and that it was a very nice house that they were planning on building. Mayor Packard moved that the variance be granted. Mr. Shields seconded the motion. All concurred and the motion was passed. 3. 99-08 - Variance request from Jeff Testerman of Steel Framed Custom Homes, representing Mike and Lisa Dilley, for Lot 5, 105 Deans Court, Lindeman Commons, in the rear lot set back to allow for a covered patio. Mr. Applegate said Mr. Testerman was not present but had planned on attending the meeting. The lot is located in a cul-de-sac in Lindeman Commons. The buyers of the lot want a covered porch. There is a thirty foot rear yard requirement and they need a variance of twelve feet for the patio. There is a landscaping mound and other landscaping outside of the property line, so Mr. Applegate did not think extending into the rear yard would present a problem. Mr. Marsh asked about the measurements and the porch itself is eight foot. Even without the eight foot porch, the house is only twenty-six feet off the rear yard line so they would still need a variance. They had intended to get the variance for the house and come back later for the porch but Mr. Applegate said they want to design the porch roof to come off the roof line of the house so it will look less like an addition and more like part of the house. Mayor Packard moved to approve variance 99-08. Mrs. Thomas-Roth seconded the motion. Mr. Beyer and Mr. Marsh voted against granting the variance, and Mr. Shields, Mrs. Thomas-Roth, and Mayor Packard voted for granting the variance. The variance was granted. 4. Mr. Packard moved that the Board of Zoning Appeals meeting be adjourned. Mr. Beyer seconded the motion. All concurred and the Board of Zoning Appeals meeting was adjourned.   Back to top of page.      May 11, 1999   PLANNING COMMISSION MINUTES   Members Present: Dale Shields Mayor Packard Lynn Thomas Roth Glynn Marsh City Staff Members Present: John Applegate Denise Winemiller Mr. Shields called the planning commission meeting to order and attendance was taken. Mrs. Winemiller said Mr. Beyer could not come to the evening's meeting because he was attending a business conference. Mr. Shields moved that Mr. Beyer was excused from the meeting. Mrs. Winemiller said that excusing him was not required. Mr. Packard seconded the motion. The Planning Commission unanimously voted not to excuse Mr. Beyer from the Planning Commission meeting. 1. Mr. Shields asked if there were any questions or comments from the minutes from the April 13, 1999 Planning Commission meeting. There were none so Mayor Packard moved that the minutes be accepted. Mr. Shields seconded the motion. All concurred and the minutes were accepted as prepared. 2. 99-10 - Application for a preliminary and final plan for a subdivision, located on the west side of Shaw Road at the corner of Phillipsburg-Union Road and Shaw Road, requested by Paul Conley. Mr. Applegate introduced Mrs. Conley who was present at the meeting. Mr. Applegate said that this property had recently been rezoned from A-R to R-3. Lot number 1 would be the existing house and barn. The lot sizes complies with lot requirements for R-3 zoning. Mr. Applegate asked that the planning commission approve the preliminary plan. The fee has been paid. There is also a final plan application. The fee for the final plan is based on the engineers estimate if there are improvements. There is no estimate as all the improvements are already in place, water, curb, sidewalks, etc. so there is no fee for the final plan. Mr. Applegate asked if each plan could be done separately, with a motion to approve. Mayor Packard moved to approve the preliminary plan for the development referred to as Conley Plat. Mr. Shields seconded the motion. All concurred and the preliminary plan was approved. Mayor Packard then moved to approve the final plan for Conley Plat. Mr. Shields seconded the motion. All concurred and the final plan was approved. 3. Mayor Packard moved that the planning commission meeting be adjourned. Mr. Shields seconded the motion. All concurred and the planning commission meeting was adjourned.   Back to top of page.