RECORD OF PROCEEDINGS
MEETING OF COUNCIL
Mayor Goudy called the March 22, 2010 City of Union council meeting to order at 7:30 on Monday night.
Attendance was taken and the following council members were present: Mr. Bruns, Mrs. Oberer, Mayor Goudy, Mr. O’Callaghan, and Mr. Blackwell.
Other city staff members present were John P. Applegate, City Manager, Denise Winemiller, Clerk of Council, and Joe Moore, Law Director.
Mayor Goudy asked for a moment of silence.
1. Mayor Goudy asked if there were any additions or corrections from the minutes of the March 8, 2010 council meeting. There were no corrections so Mr. Bruns moved that the minutes be accepted as prepared. Mr. O’Callaghan seconded the motion. Mayor Goudy abstained and the other council members voted in favor of the motion. The minutes were accepted as prepared.
Mayor Goudy said that both Mrs. Kyle and Mrs. Perkins had called and were unable to attend the meeting due to illness. She moved that Mrs. Kyle’s absence be excused. Mr. Bruns seconded the motion. All concurred and her absence was excused.
Mayor Goudy then moved that Mrs. Perkins’ absence be excused. Mr. Bruns seconded the motion. All concurred and her absence was excused.
2. In the citizen’s and visitor’s portion of the meeting, Mayor Goudy introduced Todd Barrett and Nanci McMaken from Pioneer Electric. They were attending the meeting in case anyone from the city council had any questions concerning the franchise agreement.
3. FIRST READING - ORDINANCE 1491 - AN ORDINANCE GRANTING TO PIONEER RURAL ELECTRIC COOPERATIVE, INC., ITS SUCCESSORS AND ASSIGNS, THE RIGHT TO ACQUIRE, CONSTRUCT, MAINTAIN AND OPERATE IN THE STREETS, THOROUGHFARES, ALLEYS, BRIDGES AND PUBLIC PLACES OF THE CITY OF UNION, STATE OF OHIO AND ITS SUCCESSORS, LINES FOR THE DISTRIBUTION OF ELECTRIC POWER AND ENERGY TO PARTS OF THE CITY OF UNION AND THE INHABITANTS THEREOF FOR LIGHT, HEAT, POWER AND OTHER PURPOSES AND FOR THE TRANSMISSION OF THE SAME WITHIN, THROUGH OR ACROSS SAID CITY OF UNION, STATE OF OHIO. (three readings)
Mr. Applegate said that the city has met with representatives from Pioneer Electric. It had come to the city’s attention that part of the city on the east side of the river is within the Pioneer Electric service area. Currently, the city has a franchise agreement with Dayton Power and Light for electric. The city needs to do the same with Pioneer Electric. The city and the law director have reviewed the contract document and it is very similar to the agreement that the city has with Dayton Power and Light. The time period is for a five year period which is identical with what they already have in the city. Mr. Applegate said it is the recommendation of the staff that this agreement be approved since Pioneer Electric would be servicing most of the area of the industrial park.
Mr. O’Callaghan asked if Pioneer Electric was servicing anything in the city now. Mr. Barrett said he would have to take a look at the homes but they recently just became aware that some of the area that they were serving was in the City of Union corporation area. He said they probably are serving some homes.
Mr. O’Callaghan asked about who was serving the water tower. Mr. Applegate said originally it was set up to be Dayton Power and Light. In meeting with Pioneer, Mr. Applegate found Pioneer Electric was extending into the City of Union city limits so they are getting everything rectified. Mr. Applegate said they were looking forward to working with Pioneer Electric on whatever would be taking place in the city’s industrial park.
This would just be for part of the east side that is served by Pioneer, north of Jackson Road, and the Industrial Park and north of that.
Mr. Bruns commented about a five year term and then renewing automatically every two years. Mr. Applegate said that was correct. They were keeping both utility companies on the same time frame.
Mr. Bruns moved to have the first reading of Ordinance 1491. Mr. Blackwell seconded the motion. All concurred and Ordinance 1491 was passed to the second reading.
4. ONE READING - ORDINANCE 1492 - AN ORDINANCE ACCEPTING THE BID FROM H.D. SUPPLY WATER WORKS LTD. FOR SEWER LINE MATERIALS FOR THE OLD SPRINGFIELD ROAD SEWER LINE EXTENSION PROJECT IN THE CITY OF UNION AND DECLARING AN EMERGENCY.
Mr. Applegate said that this is for the material that will be used for the extension of the gravity sewer line for the industrial park. H.D. Supply Water Works Ltd. was the lowest and best bid out of six bidders. It is the staff’s recommendation that the council award this contract to HD Supply.
Mr. O’Callaghan asked if this was pretty common to have as an emergency. Mr. Applegate said yes, because they had started the project on March 15 using some material that they had already purchased to keep to their planned time table. This confirms the rest of the materials needed and in response to another question, this comes from the money issued through a bond issue.
Mr. Bruns moved that Ordinance 1492 be declared an emergency for the reasons set forth in the ordinance. Mr. O’Callaghan seconded the motion. All concurred and the motion was passed.
Mr. Bruns then moved to have the one and only reading and adopt Emergency Ordinance 1492. Mr. O’Callaghan seconded the motion. All concurred and emergency Ordinance 1492 was passed on the first reading.
5. FIRST READING - ORDINANCE 1493 - AN ORDINANCE AUTHORIZING AND APPROVING THE LIST OF LIGHT ASSESSMENTS. (three readings)
Mr. Applegate said this is the city’s annual housekeeping chore for the street lights. There is no increase from last year. The staff recommends the approval of this ordinance.
Mr. O’Callaghan moved to have the first reading of Ordinance 1493. Mr. Blackwell seconded the motion. All concurred and Ordinance 1493 was passed to the second reading.
6. Open Agenda
Mayor Goudy thanked the representatives from Pioneer Electric for attending the meetings to answer any questions.
Mayor Goudy asked Mr. Applegate about the basketball courts being demolished. Mr. Applegate said that they are ready to open the park on Parkgrove Drive. The sod was put down and grass planted. They have not been able to get the striping done yet and were hoping to pave but the surface is still good.
Mr. Applegate said has talked to Wagner’s Paving concerning the Martindale Road Park and once the plant is open, the city will get the parking lot done and they will be ordering picket fence.
Mr. Applegate said they had been receiving favorable comments for separating the basketball courts from the playground area on Martindale Road.
The buildings still need to be painted but the area is looking very nice.
Mayor Goudy welcomed Mr. Applegate back to attending the council meetings.
The Mayor asked Mr. Blackwell how the plans for the Easter egg hunt were coming. He said the egg hunt was set for April 3, at 10:30 a.m. at the Community Park on Phillipsburg-Union Road. The ages will be from 1 year old to 8 years old. He invited everyone to come.
Mr. O’Callaghan said the Park Board is helping with the egg hunt and the park has more room so he hoped for a good turn out and a nice day.
He added that the city was looking good and starting to green up.
Mrs. Winemiller asked for nominations for the Spirit of Union award.
7. Mr. O’Callaghan moved that the council meeting be adjourned. Mrs. Oberer seconded the motion. All concurred and the council meeting was adjourned.
Denise A. Winemiller, Clerk of Council
Michael O’Callaghan, Vice Mayor