RECORD OF PROCEEDINGS

MEETING OF COUNCIL

December 8, 2008

 

 

Vice-Mayor Michael O’Callaghan called the December 8, 2008 City of Union council meeting to order at 7:30, Monday evening.

 

          Attendance was taken and the following council members were present:  Mr. Bruns, Mrs. Kyle, Mr. O’Callaghan, Mr. Blackwell, and Mrs. Perkins.  Other city staff members present were John Applegate, City Manager, Denise Winemiller, Clerk of Council, Joseph Moore, Law Director, and Michael Blackwell, Public Safety Director. 

 

          Mr. O’Callaghan said Mayor Goudy was having surgery so he moved to excuse her absence.  Mr. Bruns seconded the motion.  All concurred and her absence was excused. 

 

          Mrs. Terry had not called so her absence was not excused.

 

          1.       Mr. O’Callaghan asked if there were any additions or corrections to the minutes from the November 24, 2008 council meeting.  There were no corrections so Mr. Bruns moved that the minutes be accepted as prepared.  Mrs. Kyle seconded the motion.  All concurred and the minutes were accepted as prepared.

 

          Mr. O’Callaghan asked for a moment of silence.

 

          2.       Mr. O’Callaghan asked if there were any questions or comments from the citizens and visitors in the audience.  There were no questions. 

 

3.       ONE READING – ORDINANCE 1461 – AN ORDINANCE AMENDING THE ANNUAL APPROPRIATIONS ORDINANCE FOR 2008 AND DECLARING AN EMERGENCY.

 

            Mr. Applegate said this Ordinance was one of several ordinances that need to be adopted so they can start fiscal year 2009.  This particular ordinance deals with the fiscal year 2008 appropriation ordinance amending various line items in the budget.  The staff recommends the adoption of this ordinance.

 

            Mr. Bruns moved that Ordinance 1461 be declared an emergency for the reasons set forth in the ordinance.  Mr. O’Callaghan seconded the motion.  All concurred and the motion was passed.

 

          Mr. Bruns then moved to have the one and only reading and adopt emergency ordinance 1461.  Mr. O’Callaghan seconded the motion.  All concurred and emergency ordinance 1461 was adopted.

 

4.       ONE READING - ORDINANCE 1462 - ANNUAL APPROPRIATION ORDINANCE FOR FISCAL YEAR 2009 AND DECLARING AN EMERGENCY.

 

           Mr. Applegate said this ordinance is the appropriations ordinance for fiscal year 2009 and needs to be adopted by an emergency so it can be in effect within one month.

 

          Mr. Applegate said there are several new items in the budget.  They city will be building a new water tower on the east side of the river, the new fire engine is in the budget and will be ordered after the adoption of this ordinance.  That purchase will complete the city’s last commitment promised to the voters dealing with the fire department.

 

          Mr. Applegate said that two of their employees had just received their Class II Wastewater operator’s license.  He introduced one of them, Jay Blackwell, who was attending the meeting.  Mr. Applegate said that he was very pleased with that and those two employees would continue on for their Class III license and then start working on their water operating license.

 

          Mr. Applegate said the 2009 budget is at 8,872,144 dollars.  If not for the two items mentioned, the water tower and fire engine, Mr. Applegate stated that the 2009 budget would be about the same as the 2008 budget.  Mr.
Bruns said that the budget committee met with the Finance Director and City Manager, reviewed the budget, questioned them thoroughly and recommend that the budget be passed.   

          Mrs. Perkins added that even though that the council is recommending that this be passed as an emergency, the budget has been in the planning stages for some time but it takes until right now for them to get a good grip on what the expenditures have been.

 

          Mr. Bruns moved that Ordinance 1462 be declared an emergency for the reasons set forth in the ordinance.  Mr. Blackwell seconded the motion.  All concurred and the motion was passed.

 

          Mr. Bruns then moved to have the one and only reading and adopt emergency Ordinance No. 1462.  Mr. Blackwell seconded the motion.  All concurred and emergency Ordinance 1462 was adopted.

 

5.       ONE READING – ORDINANCE 1463 – AN ORDINANCE ESTABLISHING A REGULAR PAY TABLE, ASSIGNING PAY GRADES, STEPS/SALARIES AND MAXIMUM NUMBER OF FULL-TIME, REGULAR PART-TIME, PART-TIME (SEASONAL) AND AUXILARY POSITIONS WITHIN THE CITY OF UNION FOR 2009 AND DECLARING AN EMERGENCY.

 

          Mr. Applegate said this ordinance deals with establishing the pay table for all of the employees in the city, starting January 1, 2009.  This ordinance is done every year.

          Mr. Bruns moved that Ordinance 1463 be declared an emergency for the reasons set forth in the Ordinance.  Mr. Blackwell seconded the motion.  All concurred and the motion was passed.

 

          Mr. Bruns then moved to have the one and only reading and adopt emergency Ordinance No. 1463.  Mr. O’Callaghan seconded the motion.  All concurred and emergency Ordinance 1463 was adopted.

 

6.       ONE READING – ORDINANCE 1464 - AN ORDINANCE AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH THE OHIO PATROLMEN’S BENEVOLENT ASSOCIATION AND DECLARING AN EMERGENCY.

 

Mr. Applegate said this ordinance deals with the union for the police officers and the city has been in negotiations with them.  This ordinance sets the contract that will be in effect for the next three years.  The staff and police chief recommend the adoption of this ordinance.   The council is passing this as an emergency so it can go in effect by January 1, 2009.

 

Mr. Bruns moved that Ordinance 1464 be declared an emergency for the reasons set forth in the ordinance.  Mr. Blackwell seconded the motion.  All concurred and the motion was passed.

 

Mr. Bruns moved to have the one and only reading and adopt emergency Ordinance 1464.  Mr. Blackwell seconded the motion.  All concurred and emergency ordinance 1464 was adopted.

 

7.       ONE READING – RESOLUTION 08-12 – A RESOLUTION OF INTENT TO APPROPRIATE REAL ESTATE.

 

Mr. Applegate said this resolution deals with the appropriation of real estate and also concerns the new water tower that was mentioned earlier.  This sets in motion the legal proceedings to acquire the property.  The survey and site location, is attached to the resolution.  There will be another ordinance concerning this for the first meeting in January authorizing the city to finalize the deal and start the next phase of the appropriation if they fail to respond to the law director. 

The location is off of Old Springfield and is land owned by Ronald and Gail Jackson.  Mr. Applegate indicated the location on the map.

 

Mr. Bruns moved to have the one and only reading of Resolution 08-12.  Mr. Blackwell seconded the motion.  All concurred and Resolution 08-12 was adopted.

 

8.       Open Agenda

 

          Mr. O’Callaghan thanked everyone that participated in the tree lighting ceremony.  He said that many residents attended and he thought it had gone very well.  He appreciated all of the help from the city workers, including police and fire departments, John and Sharon Applegate, John Bruns, and Denise Winemiller.  He also said Santa did a great job as he does every year. 

 

          Mr. O’Callaghan said lights are going up in the city all over and people have called the office to see when the judging will be for the house decorating.  Mr. O’Callaghan said he and Carolyn Bruns would be judging the decorated homes on December 16, 2008. 

 

          Mr. O’Callaghan said the sign at the Phillipsburg-Union Road community park looked very nice.  Mr. Applegate said that they had some work to do yet.  They would be adding plants around the sign and installing some decorative lighting in the front and down the drive.

 

          Mr. O’Callaghan also wished everyone a merry Christmas.

 

          Mrs. Perkins said she wanted to mention a safety warning.  She said the salt shortage was showing already and there had been a lot of accidents on the news.  She asked everyone to slow down and be safe this winter. 

 

          Mr. Blackwell said all the Christmas lights looked good and he had a comment on the lights on Main Street.  He said the lights looked different this year.  Mr. Applegate said they were switching to LED lights and the results were not quite what they had anticipated.  They are now trying to change so every other socket has an LED light and that is making a big difference.  Mr. Applegate said they had contacted the company and told them of the problem and the company is working on getting different LED lights with a different color and more brightness.

 

          Mrs. Kyle said that she had noticed a sign at the VFW thanking John Parrish for his thirty-eight years of loyal service to the city.  She asked if it would be appropriate to give Mr. Parrish a plaque of recognition for his work for the city and for being Captain of the Fire Department.  Mr. Applegate agreed and said they were already putting that together.

 

          Mr. Bruns said the live tree and the way that the city had it decorated looked outstanding.  He said they were glad they went to the live tree instead of the cut trees.  Mr. Applegate said it is a gorgeous tree and that the city employees did an excellent job of decorating it. 

 

Mr. Bruns said that the city had provided them with a memorandum of the dates for the council meetings for 2009.

Mr. Bruns moved that the council meeting that falls on Memorial Day, Monday, May 25 be moved to Tuesday, May 26.  Mr. Blackwell seconded the motion.  All concurred and the motion was passed.

 

          Mr. Bruns then moved that the council meeting that falls on Columbus Day, Monday, October 12, be moved to Tuesday, October 13.   Mr. O’Callaghan seconded the motion.  All concurred and the motion was passed.

 

          Mr. Bruns moved that the second council meetings in the months of July, August, and December be canceled unless they see a need for a second meeting in the future. Mr. Blackwell seconded the motion.  All concurred and the motion was passed.

 

          Mr. Bruns moved that the second council meeting in December 2008 be cancelled.  Mr. O’Callaghan seconded the motion.  All concurred and the motion was passed.

 

          Mr. Moore wished everyone a happy holiday and said that it was always a pleasure to drive into Union this time of year.  He said the city looks great. 

 

          Mr. Applegate wished everyone a happy holiday and said he was looking forward to starting the New Year. 

 

          Chief Blackwell asked everyone to be safe, don’t drink and drive, and watch out for the weather. 

 

          Mr. Bruns congratulated Jay on getting his license.  Mr. Bruns asked where other people stood on getting their licenses and how many were qualified. 

          Mr. Applegate counted himself, Marlin Applegate, Jay Blackwell, Jerry Dale, and Steve Bentley. 

 

          Mrs. Kyle said that there was a street light out at 633 West Martindale.  She said she had called Dayton Power and Light three times and it was still not repaired.   She asked if the city could help with that. 

 

          9.       Mr. Bruns moved that the council meeting be adjourned.  Mr. O’Callaghan seconded the motion.  All concurred and the December 8, 2008 council meeting was adjourned.

 

 

Respectfully submitted,

             

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Denise A. Winemiller, Clerk of Council

                                                                                           

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Michael O’Callaghan, Vice Mayor