RECORD OF PROCEEDINGS

MEETING OF COUNCIL

August 11, 2008

Mayor Goudy called the August 11, 2008 City of Union council meeting to order at 7:30 p.m. on Monday.

          Attendance was taken and the following council members were present:  Mr. Bruns, Mrs. Kyle, Mayor Goudy, Mr. O’Callaghan, and Mr. Blackwell.

          Other city staff members present were John P. Applegate, City Manager, Janet Hamilton, sitting in for Denise Winemiller, Clerk of Council, and Joe Moore, Law Director.

          Mayor Goudy called for a moment of silence.

          1.       Mayor Goudy asked if there were any additions or corrections on the council minutes from July 14, 2008.  There were no corrections so Mr. O’Callaghan moved that the council minutes be accepted as prepared.  Mayor Goudy seconded the motion.  All concurred and the minutes were accepted as prepared.

2.       Citizens’ and Visitors’ Comments

 

There were no visitors or citizens that indicated they needed to address the council.

 

3.       ONE READING – ORDINANCE 1455 - AN ORDINANCE AUTHORIZING AND APPROVING THE LIST OF LIGHT ASSESSMENTS.   (waive three readings)

 

          Mr. Applegate said this was an annual housekeeping ordinance that dealt with the assessment that needs to be placed on the taxes for street lights.  Mr. Applegate said there is no increase and the cost is the same as last year and the year before. 

         

          Mr. Bruns moved to suspend the charter requirement of three separate readings on three separate days in regard to Ordinance 1455.  Mr. O’Callaghan seconded the motion.  All concurred and the motion was passed.

 

          Mr. Bruns then moved to have the one and only reading and adopt Ordinance 1455.  Mr. O’Callaghan seconded the motion.  All concurred and Ordinance 1455 was adopted. 

 

4.       ONE READING – ORDINANCE 1456 - AN ORDINANCE ACCEPTING THE BID FROM TERRY CONSTRUCTION INC. FOR THE APPLICATION OF SLURRY SEAL FOR VARIOUS STREETS IN THE CITY OF UNION. (waive three readings)

 

Mr. Applegate said that the city had received two bids for street repair.  One was from Terry Asphalt and one was from American Pavement.  Mr. Applegate said for the first time they got the same price of $1.59 per square yard for each bid.  Mr. Applegate said they are not familiar with American Pavement and they have never done work in the city.  Terry Asphalt has done a lot of work in the community with the Slurry Seal program.    Mr. Applegate said it was the staff’s recommendation that the bid be awarded to Terry Construction based on their past performance in the city.  Mr. Applegate said the cost of the project would be roughly one hundred fifty thousand dollars. 

 

Mr. Bruns asked how this price compared to what they had expected.  Mr. Applegate said they had been told the cost would be from $1.90 to $2.00 so he was surprised at the $1.59 price. 

 

Mr. Bruns moved to suspend the charter requirement of three separate readings on three separate days in regard to Ordinance 1456.  Mr. O’Callaghan seconded the motion. 

 

Mrs. Perkins arrived at the council meeting at 7:35 p.m.  Mayor Goudy brought her up to date on the details of Ordinance 1456.   Mrs. Perkins voted in favor of the motion along with the other council members and the motion was passed.

 

          Mr. Bruns then moved to have the one and only reading and adopt Ordinance 1456.  Mr. O’Callaghan seconded the motion.  All concurred and Ordinance 1456 was adopted. 

 

5.       ONE READING – ORDINANCE 1457 - AN ORDINANCE AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH THE MIAMI CONSERVANCY DISTRICT. (waive three readings)

 

Mr. Applegate said the city had submitted a grant application to the Miami Conservancy District through their source water protection application process.   The city has received a $50,000 dollar grant towards the purchase of the property on Old Springfield Road, which is Ron and Alma Butt’s property.  Mr. Applegate showed the council members the area on a map.  The city has already purchased two other parcels of land as part of an Issue II application, to correct the curve on Old Springfield Road, and also the front house on Main Street, with a CDBG grant.  This purchase deals with the house that the Butts are living in and is the last 3.5 acres. 

Mr. Applegate said they were asking to waive three readings so they can enter into negotiations to complete the contract for the purchase and set things in motion to complete the grant process through the Miami Conservancy District.

Mr. Bruns pointed out that this ties in with the next ordinance.

 

Mr. Bruns moved to suspend the charter requirement of three separate readings on three separate days in regard to Ordinance 1457.  Mr. O’Callaghan seconded the motion.  All concurred and the motion was passed.

 

          Mr. Bruns then moved to have the one and only reading and adopt Ordinance 1457.  Mr. O’Callaghan seconded the motion.  All concurred and Ordinance 1457 was adopted. 

 

6.       ONE READING – ORDINANCE 1458 – AN ORDINANCE AUTHORIZING THE PURCHASE OF REAL ESTATE LOCATED AT 41 OLD SPRINGFIELD ROAD FROM RONALD R. BUTT AND ALMA F. BUTT. (waive three readings)

 

          Mr. Applegate said due to a death in the family, Mr. and Mrs. Butt were unable to come Friday to sign the paperwork but they have signed the document and this ordinance allows the city to enter into a contract to purchase the property.

 

          Mrs. Perkins clarified that the Butt’s family has accepted the city’s offer.

 

Mr. Bruns moved to suspend the charter requirement of three separate readings on three separate days in regard to Ordinance 1458.  Mayor Goudy seconded the motion.  All concurred and the motion was passed.

 

          Mr. Bruns then moved to have the one and only reading and adopt Ordinance 1458.  Mr. O’Callaghan seconded the motion.  All concurred and Ordinance 1458 was adopted. 

 

7.       ONE READING – RESOLUTION 08-03 – A RESOLUTION AUTHORIZING THE DIRECTOR OF PUBLIC SAFETY TO PREPARE AND SUBMIT AN APPLICATION TO PARTICPATE IN THE DRUG ABUSE RESISTANCE EDUCATION (D.A.R.E.) GRANT PROGRAM AND TO EXECUTE AGREEMENTS AS REQUIRED. 

 

          Mr. Applegate said this was an annual resolution to allow the city to submit for grant money to cover the program that they have for Union Elementary School.  Mr. Applegate said it is the staff’s recommendation that this be approved.

 

          Mr. O’Callaghan moved to have the one and only reading and adopt Resolution 08-03.  Mr. Bruns seconded the motion.  All concurred and Resolution 08-03 was adopted.

 

8.       ONE READING – RESOLUTION 08-04 – A RESOLUTION AUTHORIZING THE CITY OF UNION TO PREPARE AND SUBMIT AN APPLICATION TO PARTICIPATE IN THE OHIO PUBLIC WORKS COMMISSION STATE CAPITAL IMPROVEMENT AND/OR LOCAL TRANSPORTATION IMPROVEMENT PROGRAM(S) AND TO EXECUTE CONTRACTS AS REQUIRED.  (Recoating Shaw Road Elevated Water Tank)

 

Mr. Applegate said these are the resolutions that deal with Round 23 of the   Issue II process that are due on Friday at the County Engineer’s Office.  The city is currently submitting five projects, including the recoating of the Shaw Road elevated water tower, the water system in the Parkgrove/Maplegarden area, the lagoon aeration replacement project, replacement of two existing secondary clarifiers, and replacing the two existing sludge tanks. 

Mr. Applegate said the state had doubled the Issue II money available.  Usually the city does not submit five applications but they are hoping to receive funding on at least three of the applications.

Mayor Goudy pointed out that the systems are all operable; the city is just looking to upgrade and make things more efficient.

 

Mr. O’Callaghan moved to have the one and only reading and adopt Resolution 08-04.  Mayor Goudy seconded the motion.  All concurred and Resolution 08-04 was adopted.

 

9.       ONE READING – RESOLUTION 08-05 – A RESOLUTION AUTHORIZING THE CITY OF UNION TO PREPARE AND SUBMIT AN APPLICATION TO PARTICIPATE IN THE OHIO PUBLIC WORKS COMMISSION STATE CAPITAL IMPROVEMENT AND/OR LOCAL TRANSPORTATION IMPROVEMENT PROGRAM(S) AND TO EXECUTE CONTRACTS AS REQUIRED. (Water System In The Parkgrove/Maplegarden District Area)

 

Mr. O’Callaghan moved to have the one and only reading and adopt Resolution 08-05.  Mr. Bruns seconded the motion.  All concurred and Resolution 08-05 was adopted.

 

10.     ONE READING – RESOLUTION 08-06 – A RESOLUTION AUTHORIZING THE CITY OF UNION TO PREPARE AND SUBMIT AN APPLICATION TO PARTICIPATE IN THE OHIO PUBLIC WORKS COMMISSION STATE CAPITAL IMPROVEMENT AND/OR LOCAL TRANSPORTATION IMPROVEMENT PROGRAM(S) AND TO EXECUTE CONTRACTS AS REQUIRED. (Lagoon Aeration Systems Replacement Project)

 

          Mr. O’Callaghan moved to have the one and only reading and adopt Resolution 08-06.  Mayor Goudy seconded the motion.  All concurred and Resolution 08-06 was adopted.

 

11.     ONE READING – RESOLUTION 08-07 – A RESOLUTION AUTHORIZING THE CITY OF UNION TO PREPARE AND SUBMIT AN APPLICATION TO PARTICIPATE IN THE OHIO PUBLIC WORKS COMMISSION STATE CAPITAL IMPROVEMENT AND/OR LOCAL TRANSPORTATION IMPROVEMENT PROGRAM(S) AND TO EXECUTE CONTRACTS AS REQUIRED. (Replacement Of Two Existing Secondary Clarifiers)

 

Mr. O’Callaghan moved to have the one and only reading and adopt Resolution 08-07.  Mr. Bruns seconded the motion.  All concurred and Resolution 08-07 was adopted.

 

12.     ONE READING – RESOLUTION 08-08 – A RESOLUTION AUTHORIZING THE CITY OF UNION TO PREPARE AND SUBMIT AN APPLICATION TO PARTICIPATE IN THE OHIO PUBLIC WORKS COMMISSION STATE CAPITAL IMPROVEMENT AND/OR LOCAL TRANSPORTATION IMPROVEMENT PROGRAM(S) AND TO EXECUTE CONTRACTS AS REQUIRED. (Replacement Of Existing Sludge Storage Tanks)

 

Mr. O’Callaghan moved that they have the one and only reading and adopt Resolution 08-08.  Mr. Bruns seconded the motion.  All concurred and Resolution 08-08 was adopted.

 

13.     Open Agenda

 

          Mrs. Perkins asked if the sludge was treated while in the tank.  Mr. Applegate answered yes and explained that there was a recent article in the paper concerning their system.  The sludge is distributed by spray irrigation. She asked what grade and it is “Class B” and the city meets all the requirements.  He said it is domestic sewage; there are no metals or industrial waste.  The city has a permit from the Ohio EPA to apply it and they have been doing that since 1984.  

 

          Mr. O’Callaghan complimented the work done on State Route 48 and said the road now provides a very smooth ride.

          Mr. O’Callaghan reminded everyone of the Toll Road Festival coming up on September 12 and 13.  He asked for volunteers to work for the festival and said they would receive a Toll Road Festival tee shirt. 

          Mr. O’Callaghan offered his condolences to the Michael Bowers family.

          As president of the Park Board, Mr. O’Callaghan congratulated the Coterel family on Zinfandel for receiving the Spirit of Union award.   Mr. O’Callaghan said they had beautiful landscaping, fencing and flowers and he appreciated all of their work.

 

          Mayor Goudy also offered her condolences to Bowers family, for their loss of Michael Bowers, Mayor of Englewood. 

 

          Mayor Goudy reminded the citizens that from September 25 to October 5 will be the Miami County Homearama at the Stoneycrest subdivision.  She invited everyone to come.

 

          Mr. Bruns said he will personally miss Dr. Michael Bowers.  He said he was always level headed and easy to get along with.  Mr. Bruns said he would be missed.

 

          Mr. Bruns asked the minutes to reflect that Mrs. Terry did not call in about attending the council meeting and her absence was not excused.

 

          He also said he hoped that the city would be granted all five of the Issue II applications. 

 

          Mr. Applegate said he had several items that he wanted to bring up.  He said there was a memo in the council packet concerning a new, elevated storage tank.  He distributed additional information and introduced Mike Carder, who is the engineer for the project.  There is a picture of the tower and how it would look with the city seal.  The proposed tower is glass lined which would mean no painting or maintenance will be needed.

          An Issue II application to recoat one of the elevated storage tanks is $416,000 and is an example of the cost for that kind of maintenance, which is why the city chose this design of a water tower.

          When they submitted for this tower in Round 22 of the Issue II projects, the city applied for a grant of $500,000, a zero percent loan of $500,000 and a city match of $400,000, a total of 1.4 million dollars.   Donna Kirkbride called and said money is available if the city would modify the application to accept a thirty-year loan at zero percent interest.  The payment would be 2,300 dollars more than their first scenario application.  This would replace the tower behind the city building that was installed in 1959.  It would be the same elevation as the tower on Shaw Road and would help the application for the Jobs Ready Program and the industrial grant for the property by the airport.

          Mr. Carder said the tank is new and innovative and is made of glass fused to the steel and never needs to be repainted.  The panels are made in Joliet, Illinois.  They used glass beads that are heated up so the steel is totally covered with ceramic glass. 

          Mr. Carder directed their attention to the base of the water tower, instead of multi-legged, is a concrete pedestal which has several uses and is very low maintenance.   Mr. Carder said he knows of one that has been in use for five years and some have been in use for fifteen years.  He said this is a similar process that is used in the A.O. Smith Grain Elevators that they have been using for years.  Mr. Applegate passed around a sample of how the glass is fused to the steel.  The height of the tower would be 1,136 feet.  Mr. Bruns asked if there was any problem with the height and Mr. Applegate said they have already submitted this to the F.A.A. for approval and expect approval very shortly.  Mr. Carder said they would be putting F.A.A. approved navigation lights on top of the tower. 

          Mr. Applegate said he would need a motion from the council.  He has informed Donna Kirkbride that they are interested in this once they get approval from the council. 

         

Mr. Bruns moved to modify the application to replace the elevated water tower with scenario # 2.  Mrs. Perkins seconded the motion.  All concurred and the motion was passed.

 

          Mr. Applegate said that this would set the stage for things that the city had been planning for the last ten to twelve years.

          Mr. Applegate said at the last council meeting, Mr. Dave Stamper had asked about the traffic and speeding on West Martindale Road.  Mr. Applegate said he had explained that last fall, Phillipsburg-Union was closed and traffic diverted to West Martindale.  At that time, Mr. Applegate said he had asked the police to step up enforcement of speeding and Mr. Applegate said he had the police chief pull together what had been done. 

          There were 239 citations written from January 1 to July 22, 2008.  Of those, 64 were actual citations, 23 were verbal warnings, and 152 were written warnings.  Most were from Shaw Road to Montgomery Street.  Mr. Applegate said he will contact Mr. Stamper and they will have the traffic engineer put out his counter that will count traffic, register their speed, and the time of day.  Mr. Applegate said these citations indicate that the city is monitoring the traffic on Martindale Road.

 

          Mrs. Perkins asked about cameras and Mr. Applegate said this information was from police running radar, not information from cameras.

 

14.     Mr. O’Callaghan moved that the council meeting be adjourned.  Mr. Blackwell seconded the motion.  All concurred and the August 11, 2008 City of Union council meeting was adjourned.

 

 

Respectfully submitted,

           

 

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Denise A. Winemiller, Clerk of Council

                                                                                           

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Michael O’Callaghan, Vice Mayor